FOCUS is hiring! We are looking for a new Administration & Communications Officer to join the team.
Role: Administration & Communications Officer
Deadline: 5pm, Monday 8 July 2024
Term: Immediate start until 31 March 2025
Salary: £25,956 per annum (pro rata)
Location: Remote / Film City Glasgow, 401 Govan Road, Glasgow G51 2QJ
Reports to: Business Development Manager, FOCUS
Background:
The FOCUS programme at Film City Futures is looking for an Administration & Communications Officer to provide administrative, project and communications support. The Administration & Communications Officer will work closely with the FOCUS programme team and report to the FOCUS Business Development Manager on an operational basis.
Responsibilities – what you will do:
Coordinate & assist with the planning of meetings, events & workshops (online/in-person), including taking/distributing meeting minutes/setting up & overseeing Eventbrite ticketing pages
Create digital assets & social posts, proof content for online platforms, coordinate PR/website activities to ensure the FOCUS programme has visibility & profile
Timely & effectively publicise and communicate FOCUS programme developments & announcements, including news from FOCUS companies
Populate & manage the FOCUS database
Identify & communicate potential applicable opportunities to Scottish production companies
Document FOCUS programme initiatives to track progress & impact
Liaise with senior industry executives and provide support for speaker-led events
Provide administrative support related to invoicing & payment processing
Manage FOCUS programme general enquires
Identify, collate & analyse industry news/insights & summarise for e.g. reports, social media, FOCUS newsletter
Show a commitment to diversity, equality & inclusion
Keep all FOCUS programme information, creative content, participants’ names & work confidential
Person specification – what we need from you:
Experience of creating, populating & managing contact databases
Experience of planning, preparing & managing digital content/creating digital assets across & for social media platforms such as Twitter, Instagram, LinkedIn
Good understanding of software & online tools such as Microsoft Office (in particular Excel), Canva, Eventbrite, Foursquare, Google Drive, Mailchimp, Zoom; & an ability to learn and adapt quickly to new systems
Clear writing style and documentation presentation skills with attention to detail & experience of e.g. taking & writing up meeting minutes/contributing to evaluation reports
Clear, engaging verbal communication & interpersonal skills
Experience of organising & managing your own workload and juggling conflicting priorities effectively
Experience & confidence in working independently & remotely
Active interest in the Film, TV and Animation sector & the related business community
Experience of collaborating effectively in small and/or remote/hybrid teams
Desirable – please also tell us if you have:
A good understanding of the screen sector in Scotland & the UK
Experience in training & event delivery/management
Experience of legislation & compliance matters relating to data protection & the use & storage of project content
Experience of working in small teams on multiple projects and deadlines
Experience of public sector funded projects and/or business related projects
An understanding of Equalities, Disability & Inclusion data collection and/or project work.
Salary: £25,956 per annum, pro-rata.
Contract Terms: This is a part-time role of 22.5 hours per week (3 days/week) on a fixed-term contract until 31st March 2025 subject to performance review at the end of an initial one-month period. The contract may be extended subject to continued funding of the FOCUS programme.
Benefits: flexible working arrangements, 34-day holiday allowance (inclusive of approx. 9 bank holidays, plus birthday off if it falls on a working day) pro rata, employer pension contribution, creative, dynamic working environment.
Location: The FOCUS programme team works remotely through a hybrid structure. The FOCUS programme office is based at Film City Glasgow (401 Govan Road, G51 2QJ). There may be a requirement to work from the office some days of the week.
Start Date: ASAP
N.B. Applicants must have the right to work in the UK to be considered for this role.
To apply, please refer to the job specification and send a word document application by email with:
A 2 page CV
1-2 page cover letter answering these questions:
(i) Why are you applying for this role?
(ii) What are the skills, knowledge and experience you can bring to it, providing examples where you can demonstrate this?
(iii) What experience do you have of managing online and/or in-person events?
Please send your CV and cover letter to FOCUS Business Development Manager, Ashe Hussain: ashe.hussain@filmcityfutures.com
The closing date for applications is 5pm, Monday 8 July 2024.
Interviews will take place via Zoom w/c 15 July 2024.
We will let all applicants know if they are shortlisted for interview, however we cannot offer feedback to non-shortlisted candidates.
Please contact FOCUS Business Development Manager, Ashe Hussain, if you would like to access this document in a different format, or to discuss any matters relating to the post: ashe.hussain@filmcityfutures.com
About FOCUS
The FOCUS programme is a business development initiative that offers specialist support services for screen businesses working in Scotland. FOCUS is delivered by Film City Futures in conjunction with the Scottish Documentary Institute and supported by the National Lottery through Screen Scotland.
About Film City Futures
The mission of Film City Futures is to connect people, space and opportunity, and to create growth for Scotland’s screen sector while enabling access and entry to the screen industries for all, acting as a catalyst for participation, learning and innovation.
We offer industry-focussed programmes that are creative, challenging, and – most importantly – meet the needs of Scotland’s screen sector, to personal and company business development.
Current programmes include FOCUS, a business development initiative for Scotland’s screen businesses and Short Circuit, a film talent initiative supporting emerging writers, directors and producers in Scotland. Past projects have included JumpCut, a talent development initiative for 16-25 year olds; Frontrunners, an Executive Coaching programme for business leaders from television, film and related media businesses and recently HORIZONS (funded by Scottish Enterprise – The Ecosystem Fund).
Film City Futures is a not-for-profit organisation based at Film City Glasgow, a screen production facility which houses over 25 companies from across the Scottish production and post-production sector, which was co-founded by one of Scotland’s most successful film production companies, Sigma Films.
About Screen Scotland
Screen Scotland is leading the growth of the sector through increased funding and support for film and television production, an increase in specialist staff and further investment in skills, festivals, audiences and education.
Screen Scotland sits within Creative Scotland and is a partnership with Scottish Enterprise, Highlands and Islands Enterprise, Skills Development Scotland, Scottish Funding Council, with funding from the Scottish Government and the National Lottery.
About Scottish Documentary Institute
Based at the Edinburgh College of Art, University of Edinburgh, Scottish Documentary Institute (SDI) has produced over a hundred and fifty films, screening in eighty countries worldwide, garnering international recognition as being at the cutting edge of the documentary sector. Bridging art and industry, SDI is committed to supporting authored films driven by content and emotional experience. Scottish Documentary Institute is a non-profit organisation, with charitable status since April 2019, delivering a ladder of development opportunities to benefit all Scottish filmmakers and producers, in addition to running Scottish delegations, in collaboration with Screen Scotland.
END June 2024
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Keep in touch with us via email at hello@filmcityfutures.com